Take a 3-Minute Vacation Right Now to a Beautiful and Funny Christmas Concert

It's musical (put your headphones on) . . . it's Christmasy (endure it; it's only 3 minutes); it's really fun (trust us).

Twelve Days of Christmas by the acapella group Straight No Chaser: you have to paste this link into your browser to get around a blocking mechanism (that doesn't allow click-throughs) . . .

http://www.youtube.com/watch?v=2Fe11OlMiz8

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Can We Fire Someone Who Comes to Work Drunk?

Dear Rita: Our receptionist reeked of alcohol when she arrived at work today. This is not the first time this has happened, especially on a Monday morning. We have spoken to her several times and, as in the past, her supervisor took her aside and asked if she had been drinking. The receptionist denied she had any alcohol to drink that day, but said she had attended a party the night before where she had been drinking. Because she is the face of our organization, we cannot have clients checking in with an employee who so often appears to be "under the influence." What can we do about this situation, as she is not actually drinking on the job nor does it seem to affect her performance? -- Stumped and Frustrated

Dear Stumped and Frustrated: The first place to go is . . .

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Court-Ordered Community Service: Volunteers or Prison Labor?

Each year, hundreds of thousands of court-ordered community service workers are placed in nonprofits to fulfill their sentences. Although the image is typically one of a teenager sentenced to picking up litter, court-ordered volunteers perform a wide variety of roles in nonprofits. The very smart Susan Ellis discusses why and why not to accept such volunteers, and how to do it right.

Scene 1: You've just been caught embezzling from the auto body shop where you work as a bookkeeper. You're dreading having to do jail time, but it's your first offense, so maybe they'll go easy on you. Your attorney surprises you by suggesting that you ask the judge to sentence you to 500 hours of community service instead of 10 days in the county jail. Should you do it?

Scene 2: A finance director at a nonprofit that helps low-income women get jobs, gets a call from the volunteer center. The pitch: you'll get a volunteer, former-embezzler bookkeeper for 500 hours, no pay required, but you'll have to complete paperwork every week for her probation officer. Should you say yes?

(See the end of the article for the true-life answer.)

Alternative sentencing

For the last 30 years, courts have experimented with "alternative sentencing." An offender is given the option of completing a set number of hours of unpaid work in a nonprofit organization in lieu of a fine or spending time in prison, or as an adjunct to probation or parole.

Courts like alternative sentencing because it can reduce the costs of . . .

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Switching Careers at the Worst Possible Time

Edie Boatman left a for-profit career for fundraising  just as the economy crashed. With irony and humor her First Person Nonprofit essay reflects on her sense of timing and what she's learned so far.

August of 2008: Just one month before the economic meltdown . . . my first day begins on my new job as Director of Fund Development for a small nonprofit focused on arts and literacy with inner city kids. At 43, after a career in corporate marketing and publishing, I had to ask myself: What did I know about raising money? Nothing, outside of managing a few appeal letter projects. What did I know about the economy? Nothing, other than having a belief things would start to change for the better after the election.

If I had known then what I know now, would I have jumped into a job with no experience  during the worst slump in the economy since the 1930s? . . .

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Regrets of a Former Arts Funder

As Program Officer for Arts and Culture at the San Francisco Foundation, I and philanthropic colleagues often bemoaned how fragile many culturally specific organizations were. One person would wonder why there were so few financially stable African American arts organizations. Then a multi-voiced litany of woes would commence about how many Asian and Latino arts nonprofits were floundering in just as weak a state.

How was this possible in a community that has no "majority culture," that has had a Hotel Tax Fund giving decades of operating grants to culturally specific arts organizations, and a Cultural Equity Program since 1993 created to redress inequities in funding?

And sadly, at the national level, arts organizations from disenfranchised communities are no more stable. Few African American, Latino, or Asian theater companies founded in the 1970s are still in existence, or if they are alive, they do not appear to be as artistically vibrant . . .

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The Easiest Way to Raise Money: Register with CFC

Combined Federal Campaign (CFC) guru Bill Huddleston tells how nonprofits can raise money from federal employees in just eight great points:

1. Why should I bother to read this article about the Combined Federal Campaign?

  • Because it's easy to register the first time, and after that it's really easy to renew your registration
  • Because if it were a foundation it would be the 10th largest foundation in the United States
  • Because your small local nonprofit can raise reliable unrestricted money . . . CFC doesn't work only for large or well-known organizations
  • Because in terms of time to dollars it's one of the most leveraged fundraising vehicles.

2. Okay, you've got my attention. What is the Combined Federal Campaign?

CFC is the workplace giving (payroll deduction) program for employees of the U.S. federal government. If you are enrolled with CFC, any of the four million federal employees and military personnel can easily pledge to your organization. CFC is the only vehicle open to these employees.

3. How much can our nonprofit expect to generate from federal employees?

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Decline and Fall of the Vanguard Foundation

Once acclaimed as a pioneer in philanthropy and an important force for social justice, the Vanguard Foundation is no more. The full story will take years to emerge, but we report here on some of the clues to its sorry demise:

In San Francisco, the Vanguard Public Foundation is out of business, its nonprofit status suspended by the California Secretary of State, its website down, its assets apparently gone. Federal and state court lawsuits involving donors, investors, staff and trustees question what happened to millions of dollars that flowed through the foundation to progressive causes.

But nonprofits and foundations go out of business all the time, particularly in this nonprofit-devouring recession. What makes the Vanguard Public Foundation worth special inquiries? Is it because of the celebrities associated with Vanguard -- Danny Glover, Harry Belafonte, and United Farm Workers co-founder Dolores Huerta, among others? But the glam factor is not the story.

The Vanguard Public Foundation (not to be confused with the Vanguard Charitable Fund related to the for-profit Vanguard), was lauded in its heyday as a new wave of philanthropy, a generational shift, an exemplar and a model.

The famous people associated with the foundation are neither the story nor the cause of the foundation's demise. Rather the story may be one of organizational hubris, board narcolepsy, and the disease of our time: the siren song of the get rich investment plan which . . .

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Attack of the Tax-Exemption Killers

If Congress tried to take away the tax exemption from nonprofit 501(c)(3) organizations, our sector would be united and up in arms. But instead we are besieged with hundreds of local attacks on the tax exemption from cities, counties, and states. In this article we'll briefly look at some of the attacks being mounted by financially starved local and state governments trying to get extra nickels and dimes from financially starved 501(c)(3) charities. And we'll conclude with some thoughts on how we inadvertently give ammunition to these attackers.

How many ways can you balance a governmental budget on the backs -- or finances -- of nonprofits? Nearly every week, all across the country, different levels of government devise strategies -- sometimes ingenious,occasionally pernicious -- to get tax revenue from already-strapped nonprofits. These include taking away property tax exemptions, adding employee headcount taxes, charging nonprofits "streetlight fees," and more.

Creating or hiking fees: Because governments have much greater flexibility in applying "fees" as opposed to "taxes," localities are finding ways to charge nonprofits for streetlights and anything else they can think of.  In Yakima, Washington, the Yakima Health District ended the exemption of nonprofit-sponsored food booths at community fairs and church bazaars; this will yield the Health District all of $10,000 per year.   And in two . . .

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A Board Leads an Organization Out of the Ashes

Perhaps the least-appreciated aspects of nonprofit boards is their role as a safety net. Even boards that don't seem to be doing much, or that may even have contributed to deep problems, rise up and do heroic work to fix things. Here is a First Person Nonprofit story from a board chair about such a breakthrough -- how an organization walked to the precipice of bankruptcy and then walked away.

Tom Siino, long-time board member of Big Brothers Big Sisters of the East Bay: "Three years ago our financial troubles started when we lost our executive director. Then we made a couple of false steps in hiring a replacement. At one point we were down in the ashes with one staffperson and a lot of debt. Our budget had gone from $700,000 to $75,000. Now. . .

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Meaningful Budget Work by the Board

For many nonprofits, the annual "approval of the budget" is the cornerstone of board financial oversight. However, this annual approval is frequently an empty ritual: one where board members peruse a budget that they are unsure is realistic or appropriate to the planned activities.

Consider the following scene:

The budget discussion is at the end of the agenda, and things are running late. Given a complex budget that "needs to be approved," board members react first by looking for things that they can understand . . . usually a relatively small expense item: "Why is this travel budget so high?" "Can this phone budget be reduced?"

As each question or suggestion is raised, staff respond by explaining why each suggestion for a change is unrealistic. "The travel budget has been funded for Program X so we have to do it." "Actually the phone budget is not that big." After a few instances of staff "explaining" line items, board members realize that asking such questions isn't really going anywhere.

In the backs of their minds is the thought, "It's probably okay. It was okay last year and I didn't understand it then either." So they vote to approve the budget.

In short, . . .
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A Blue Avocado Thanksgiving

Some Thanksgiving stuff we like from Blue Avocado's archives and elsewhere:

  • "Thanksgiving: A Native American View," a classic essay by Jacqueline Keeler of the American Indian Child Resource Center in Oakland, California
  • "Turkey Giveaway on the Crow Foundation": last year we profiled Peggy Wellknown Buffalo of Montana, and just last week she was named a U.S. Human Rights Hero by the Petra Foundation for her work in social justice
  • "The Trouble with Turkey," a look by Bob Kim at the path from farm to table and the nonprofits that line that path
  • "The Plymouth Thanksgiving Story and Introduction": when did you last read about the real Thanksgiving? Fourth grade? Here's a fast, highly readable article with the historical facts and a Wampanoag perspective. Print it out and read it on the way home. Click here for the pdf.
  • Make a Turkey Day Box . . . print, cut out, and tape together a few of these cute little boxes from About.com (it looks a little blurry on screen but prints fine). A perfect lunchroom activity.  Click here for the pdf.
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Play a Fun Word Game on a 3-Minute Vacation

 Each of these Sporcle games takes about three minutes. But watch out . . . three hours could slip by! You don't usually have to list answers in order and watch out, spelling counts. Here are three to get get you started:

 

 

 

 

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Facebook + Employees = Yikes!

Dear Rita in HR: I'm hearing horror stories from other executive directors about employees posting confidential information at Facebook, for instance, and lawsuits against nonprofits that looked at these sites as part of reference checks. I myself still pen letters by hand, and I know next to nothing about the pitfalls of social media. Please help me out here! -- Anxious and Ignorant

Dear Anxious: Your befuddlement and anxiety about social networking are not uncommon! I'll try to answer your questions about employee use of social networking, and employer use of the web in checking references on job applicants. Because you mentioned Facebook, I'll focus there, but my advice applies to all social networking, such as Twitter, LinkedIn, MySpace, YouTube and so forth. At the end of this article you'll find a Sample Social Networking Policy.

Can we regulate what employees say on Facebook?

The answer is "sometimes" and "maybe."

On social networking sites such as Facebook the line between work and non-work use can be fuzzy. What seems like harmless, fun gossip on a personal level can be damaging to the organization whose employee has posted.

Recently, one nonprofit manager posted on Facebook that his agency was considering layoffs and he included a photo of a co-worker leaning . . .

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Criminal Records Checks for Prospective Staff and Volunteers

Dear Ask Rita: I keep being told we should do criminal record checks on prospective employees and even volunteers and board members. But how? Is there a simple and cheap way to do this? And do we need their permission to do it?  -- Reluctant to get into the fingerprint checking business

Dear Reluctant: Background screening is a good idea for all organizations, especially those working with vulnerable populations, so we're glad you asked. As you know, there are many types of screening, such as checking criminal history or credit history, verifying credentials or licenses, reviewing motor vehicle history, or doing reference checks. This article addresses only checking on criminal history.

Whoever is suggesting criminal background checks probably also told you . . .

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The Board Just Fired Me . . . and I'm the Founder!

We usually don't publish First Person Nonprofit articles anonymously. But in this case we know the individual and corroborated the key points of her story, and we understand why she has asked that her name not be published.

Four weeks and five days ago from this moment -- at 4 pm on a May afternoon -- I was fired. That morning the board chair told me our afternoon meeting would not be a finance committee meeting after all, but, rather, "about your future with the organization." The meeting lasted, at the most, 6 minutes.

"We would like you to resign," the board chair said.

"I have already submitted my resignation," I replied. Three weeks ago I had told the board I would be leaving in November. We were about to embark on a strategic planning process, and our big conference -- the one I created 11 years ago -- would be in the fall. That seemed like a fitting exit point.

"It's not acceptable to wait until November," he said. "We are terminating you effective immediately. Please turn in your keys and key card right now."

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A Fresh Look at Diversity and Boards

Part One in a series of three on nonprofits and diversity:

Just last week a new report showed that while 57% of California's population is comprised of people of color, just 28% of nonprofit board members reflect that demographic reality. While not all boards want to diversify their racial and ethnic composition, many who do  are struggling to clearly define their reasons for diversification and are uncertain as to how to proceed effectively.

Often the objective is to add people of color to a predominantly white board, but other situations exist as well, such as adding Latinos to an Asian board, or younger people to a predominantly older board. Over the last decade or so, the way we think about diversity has been changing. This article -- the first of three in a series -- provides a fresh and practical focus on board diversity.

One thing we know about working to address demographic diversity: . . .

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How to Get a Job at a Foundation

An old joke: How do you get to become a judge on the Supreme Court?
Answer: Be the college roommate of a future U.S. Senator.

In this article we don't address the pros and cons of foundation jobs, but simply how to go about getting one.

Many nonprofit folks like the idea of working at a foundation...and why not? Foundations jobs typically are easier, pay better, and have better benefits. And, as one person put it, "I'd like to try being the person being sucked up to instead of being the person doing the sucking up."

(We know foundation staff often work hard. We also know it's one thing to work until 10 pm prepping for the foundation trustee meeting and another to work until 10 pm trying desperately to keep a Sudanese mother from being deported away from her children, or writing a grant proposal, that if it's not funded, will mean you have to lay off two staff.)

Like many employers, how foundations say they hire is often different from how they actually go about the hiring process. When we interviewed foundation staff for this article, we asked two questions: a) what advice should we give to people seeking foundation jobs, and b) how did you get your job?

Most gave similar suggestions about how to get a foundation job, but almost none of them got their own jobs that way. For example, one program officer gave the usual advice about experience in the field, but she herself got her job by coming in as the foundation's human resources manager and was then transferred to grantmaking in a field where she had no prior experience.

Mostly, it seems, foundation program staff and executives get their jobs because of who they know, not necessarily what they know. But that doesn’t mean that it’s impossible to get a program job if you want to make the leap from a community nonprofit and you’re not particularly well connected.

So, how do you get a job at a foundation?

1. Be related to the founding donor. You may have already made the strategic mistake of not having been born into the right family, or . . .

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Can Employees Smoke Medical Marijuana at Work?

Dear Rita: We recently offered a management job to a terrific candidate, with the condition that he pass both a background check and a drug test. When he tested positive for marijuana, he told us not to worry and produced a doctor’s prescription for medical marijuana which he uses to relieve his pain from an injury. I don’t want to set the precedent of having an employee come to work "stoned" but I am not sure what my legal obligations are. Can you help me out? -- Smokin' in Spokane

Dear Smokin': I understand your confusion! If the candidate were taking prescription codeine, you would seek a doctor’s opinion on whether he could perform his job while under the influence. Here's some background information that hopefully "clears the air" (couldn't resist the pun) on this issue:   

As of June 2010, laws legalizing possession of marijuana for certain medical purposes exist in fourteen states and the District of Columbia, including: Alaska, . . .

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Tracking Volunteer Time to Boost Your Bottom Line: A Complete Accounting Guide

Tracking volunteer time: sounds like another chore? Actually it can help you meet match requirements, improve your financial statement presentations, and reduce liability. In this article, CPA Dennis Walsh of North Carolina explains why and how to include volunteer time in your budgets and financials:

An all-volunteer suicide hotline was having a hard time raising funds. Its total budget was $45,000, which paid for a small office, telephone lines, and advertising. It asked for operating support, overhead and other funds in its fundraising proposals. Unfortunately, many foundations and donors are allergic to those terms. But when the hotline added up the time its volunteers spent answering phones, attending trainings and . . .

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What is Micromanagement and What Isn't?

Micromanagement: whatever the board is doing that the executive director doesn't like.  :)

From an executive director: "The board is micromanaging! They're driving me crazy!"

And from a board member of the same organization: "Every time we make even a suggestion the executive director flies off the handle and accuses us of micromanaging! Aren't we supposed to be guiding and leading?"

Wryly, we might say that "micromanagement" is whatever the board does that the executive director doesn't like. For example, let's imagine a board reviewing a budget that has $10,000 included for lighting fixtures. Some board members don't see the point of . . .

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